For most of us, the inbox is a busy place. Some messages you need to respond to right away, and others you might want to save to read at a later time. This second category might include newsletters you subscribe to, announcements from vendors, etc. They’re not spam messages, but you may consider them less important than others in terms of how quickly you need to read them.
Redtail Webmail lets you Filters to keep track of those messages while moving them out of your inbox.
Let's take a look at setting these up.
Create New Filter
- Go to your Webmail Settings:
-
Click Filters in the left pane:
-
Click Add a filter to create a new filter:
-
Set a Filter Name:
-
There are two filter editors — Basic and Advanced. By default, when creating a new filter the Basic editor opens:
Webmail can take these actions when it encounters emails that meet your defined conditions.
- Move to folder
-
You can move the filtered email to a folder you will specify
- Mark as read
-
Leave the message in the inbox but mark it as read.
- Permanently delete
-
Discard the email, so it does not appear in the Trash folder.
- Forward to
-
Redirect the email to another email address.
- Star
-
Flag the email so that it stands out and appears with a star in the email list.
- Tag With
-
Mark an email with tags that you have created.
Basic
In the basic editor, you can specify only one action to affect emails that meet the filter criteria. E.g., you can only mark it read or move it to trash; you can’t do both. To perform multiple actions on emails matching specific criteria, you'll need to use the advanced editor.
-
Choose if the incoming mails have to meet any one or all of the defined criteria.
-
Define the conditions that an email has to meet for the defined action to take effect.
-
Under Then choose what happens with the filtered email. You can choose only one action.
- Click Save.
Advanced
In the advanced editor, you can specify multiple actions to affect emails that meet the filter criteria. E.g., you can mark it read and move it to trash.
-
Click the Switch to advanced text to go to the advanced editor:
You'd then see the below:
- Give your filter a name.
-
Choose if the incoming mails have to meet any one or all of the defined criteria.
-
Define the conditions that an email has to meet for the defined action to take effect.
-
To add more conditions, click + Add a condition.
-
-
Under Then choose what happens with the filtered email. You can choose only one action.
-
To add more actions click + Add an action
Click Save.
-
Note: The And do not process additional filters check-box stops other filters from running on a message which meets the criteria for multiple filters.
Managing Filters
Go to your Webmail settings and click Filters in the left pane.
The right pane lists all the filters that you have created so far:
-
Click and drag the
to the right of a filter to raise or lower the filter priority. -
Check or uncheck a filter to enable or disable it.
-
Click the
icon to the right of a filter to bring up options like Details, Run, Edit, and Delete.- Details
-
Lists the conditions for an email to meet and the action to take when an email meets the filter criteria.
- Run
-
Choose an account and then folder(s) on which to run the filter.
- Edit
-
Opens the appropriate editor — Basic or Advanced — to edit a filter.
- Delete
-
Prompts a confirmation dialog before deleting a filter.
Comments